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Health and Safety Policy


The Man In The Moon considers health and safety to be of utmost importance. We comply with The Health and Safety at Work Act 1974 and the Workplace (Health, Safety and Welfare) Regulations 1992 at all times.

We have appropriate insurance cover, including employer's liability insurance and public liability insurance.

Each crew member follows our Health and Safety policy and is responsible for:

  • Maintaining a safe environment.

  • Taking reasonable care for the health and safety of themselves and others attending our activities.

  • Reporting all accidents and incidents which have caused injury or damage or may do so in​ the future.

  • Undertaking relevant health and safety training when required to do so.

  • Any crew member who disregards safety instructions or recognised safe practices will be subject to disciplinary procedures.

Our responsibilities​

  • Our designated Health and Safety Officer is Paul Branch.

  • All crew members receive information on health and safety matters and receive training where​ necessary.

  • The Health and Safety policy and procedures are reviewed regularly.

  • That crew members understand and follow health and safety procedures.

  • Resources are provided to meet our health and safety responsibilities.

  • All accidents, incidents and dangerous occurrences are properly reported and recorded. This includes informing Ofsted, child protection agencies and the Health and Safety Executive under RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995) where appropriate.

  • All reported accidents, incidents and dangerous occurrences are reviewed so that preventative measures can be taken.

Responsibilities of crew members

Crew members are responsible for ensuring that at each session:

  • Premises are clean, well lit, adequately ventilated and maintained at an appropriate temperature.

  • The premises are used by and solely available to us during opening hours.

  • All our equipment is safely and securely stored.

  • Children are only allowed in kitchen areas if properly supervised.

  • A working telephone is available at all times.

  • Chemicals and cleaning materials are stored appropriately and in accordance with COSHH datasheets.

  • External pathways are cleared in severe weather.

  • Daily environment checks are carried out in accordance with our Risk Assessment policy.



Children are not allowed to leave during sessions unless prior permission has been given by the parents/carers.

During sessions, all external doors are kept locked, with the exception of fire doors which are alarmed. Crew members monitor the entrances and exits to the premises throughout the session.

All visitors must sign the Visitor Log and give the reason for their visit. Visitors will never be left alone with the children.

Security procedures will be regularly reviewed, in consultation with crew members and parents/carers.

Toys and equipment

All furniture, toys and equipment are kept clean, well maintained and in good repair. We select toys, equipment and resources with care, and we carry out risk assessments before the children are allowed to use them. Broken toys and equipment are disposed of promptly.

We ensure that any flammable equipment is stored safely.

Food and personal hygiene

Our crew members maintain high standards of personal hygiene and take all practicable steps to prevent and control the spread of infection.

  • A generally clean environment is maintained at all times.

  • Toilets are cleaned daily and soap and hand drying facilities are always available.

  • Crew members are trained in food hygiene and follow appropriate guidelines.

  • Waste is disposed of safely and all bins are kept covered.

  • Crew members ensure that children wash their hands before handling food or drink and after using the toilet.

  • Cuts and abrasions (whether on children or adults) are kept covered.

Dealing with body fluids

Spillages of blood, vomit, urine and faeces will be cleaned up immediately. Gloves and aprons are provided and must be worn when dealing with body fluids.

Crew member ratios

Crew members' ratios and levels of supervision are always appropriate to the number, ages and abilities of the children present, and to the risks associated with the activities being undertaken. A minimum of two crew members is on duty at any time.

Related policies: Illness and Accident, Emergency Evacuation, Safeguarding, Medicine Administration, Risk Assessment, Fire Safety, Visitor.

Reviewed: 10 May 2022

Review Period: 24 months​

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