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Confidentiality Policy

At The Man In The Moon we respect the privacy of the children attending and the privacy of their parents/carers. Our aim is to ensure that all those using and working at The Man In The Moon can do so with confidence.

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We will respect confidentiality in the following ways:

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  • Parents/carers can ask to see the records relating to their child, but will not have access to information about any other children.

  • Crew members will only discuss individual children for purposes of planning and group management.

  • Crew members are made aware of the importance of confidentiality during their induction process.

  • Information given by parents will not be passed on to third parties without permission unless there is a safeguarding issue (as covered in our Safeguarding policy).

  • Concerns or evidence relating to a child's safety, will be kept in a confidential file and will not be shared within The Man In The Moon, except with the designated Child Protection Officer (CPO).

  • Issues relating to the employment of crew members, whether paid or voluntary, will remain confidential to those making personnel decisions.

  • Confidential records are stored securely in a lockable file.

  • Students on work placements and other volunteers are informed of our Confidentiality policy and​ are required to respect it.

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Sharing information with outside agencies

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We will only share information with outside agencies on a need-to-know basis and with consent from parents/carers, except in cases relating to safeguarding children or criminal activity. If we decide to share information without parental/carer consent, we will record this in the child's record, clearly stating our reasons.

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We will only share relevant information that is accurate and up to date. Our primary commitment is to the safety and well-being of the children in our care.

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The Data Protection Act 2018 /General Data Protection Regulation (GDPR)

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We comply with the requirements of the above act, regarding obtaining, storing and using personal data.

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Related policies: Safeguarding and Personal Data.

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​Reviewed: 10 May 2022

Review Period: 24 months​

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