Confidentiality Policy

At The Man In The Moon, we prioritise the privacy and confidentiality of children and their parents/carers to ensure trust and confidence in our services.

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Respecting Confidentiality:

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• Parents/carers have access to their child's records, excluding information about other children.

• Crew members discuss individual children only for planning and group management purposes.

• Confidentiality training is provided to all crew members during their induction.

• Information provided by parents will not be shared with third parties without explicit permission, unless there is a safeguarding concern.

• Concerns regarding a child's safety are documented in a confidential file and shared strictly with the designated Child Protection Officer (CPO).

• Employment matters concerning crew members are kept confidential to those involved in personnel decisions.

• Confidential records are securely stored in lockable files, with digital records password-protected.

• Students on work placements and volunteers are briefed on and required to adhere to our Confidentiality Policy.

 

Sharing Information with Outside Agencies:

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• Information is shared with outside agencies only on a need-to-know basis and with parental consent, except in cases involving safeguarding or criminal matters.

• Instances where information is shared without consent are recorded in the child's file, accompanied by reasons for disclosure.

• We ensure that only relevant, accurate, and up-to-date information is shared with external parties.

• Our paramount concern is the safety and well-being of the children under our care.

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Data Protection Act 2018 / General Data Protection Regulation (GDPR):

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• We adhere strictly to these regulations in the acquisition, storage, and use of personal data.

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Related Policies:

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• This policy should be read alongside our Safeguarding and Personal Data policies.

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Review and Update:

 

• Reviewed: 25 June 2024

• Review Period: Every 24 months